JOB DESCRIPTION
Admissions Officer – Visa, Agents and International Admissions
Duties and Responsibilities
• To ensure that all admissions enquiries are handled professionally, courteously, efficiently
and effectively, from initial call to handover to Housemaster, in line with the aims and
ethos of the school
• To share responsibility for the maintenance of comprehensive, detailed and accurate
Admissions information database
• To maintain detailed and current understanding of Milton Abbey pupil recruitment and
retention numbers, trends and patterns, briefing Head, Deputy Head Development and
Admissions and Director of Finance as required
• To monitor and respond to all enquiries and contacts related to Admissions, including:
o Monitoring Admissions Phone, directing enquiries to appropriate team members
o Monitoring relevant email accounts and action inbox, and have shared oversight of
Admissions@
• To handle initial enquiries from prospective parents
• To maintain and promote good communications with entrants from enquiry to arrival
• To administer and maintain detailed and accurate Admissions information via database
• To lead on all statutory and regulatory Admissions requirements
• To support the planning and hosting of prospective parent and pupil visits
• To plan and implement the Admissions calendar
• To administer and coordinate our work with presenting schools
Parent Visits
• To share responsibility for all prospective parent visits and to lead on visits by agents
• To ensure the Deputy Head Development and Admissions, Head and SENDCO have all
relevant information and paperwork to make accurate and appropriate admissions
decisions
• To ensure any reasonable adjustments for interviews or assessments are put in place, in
consultation with the Learning Development Department
• To devise a bespoke visit for each applicant, focusing on areas of interest and need
• To organise and brief pupil guides, liaising with Head of Sixth Form
• To follow up visits appropriately and efficiently with parents/agents
• To ensure regular contact with registered, confirmed and enquiry families, liaising with
Marketing Officer to support communications for mailings/social media and events
Milton Abbey School | 13-18, Co-educational, Full Boarding or Day | www.miltonabbey.co.ukAdmissions Officer – Visa, Agents and International Admissions Dec 2025
• To liaise with colleagues including the Head, Deputy Head Development and Admissions,
SENDCO, Director of Finance, Head’s PA, Senior Deputy Head, Deputies, and HSM, as
appropriate with regard to prospective pupils, pre and post visits
• To ensure the school is prepared for tours, in conjunction with the Head of Operations
Staff Liaison and Briefing
• To ensure that House Teams, Health Centre, and Deputies Team are fully briefed on
arriving pupils
• To provide Admissions induction and training for teaching and house staff
• To communicate with the Deputies Team to ensure appropriate induction processes,
class allocation and academic setting are in place for mid-year and mid-phase joiners
• To liaise between parents and the Head of Lower School/VI Form on suitable options for
incoming pupil
Statutory and Regulatory
• To arrange with Deputy Head Development and Admissions the annual review, and
Governor sign-off, of Admissions Policy
• To coordinate the school’s Visa and Immigration work, taking responsibility for the CAS
allocation process for relevant new pupils according to Home Office rules and guidance
• To ensure that all pupils residents overseas have appropriate guardianship arrangements,
meeting statutory requirements
• To remain conversant with developments in immigration relevant to boarding, undertaking
relevant training
• To maintain all school records in line with current Child Student Visa policy
• To ensure registration, confirmation and joiner forms are fully completed
• To maintain necessary communication with and administration for, the UKVI, including up
to date paperwork on all CAS entries
• To be responsible for Child Student Visa Parent and School Policies along with Guardian
Agreements and Agent Agreements.
• To act as a UKVI Level 1 user
• To lead on inspection of Admissions, keeping all documentation and records inspection-
ready, in consultation with Head of Compliance
• To ensure that all legal requirements and statutory guidance (including Independent
School Standards Regulations, Keeping Children Safe in Education and Home Office
Guidance) are followed and documented
Milton Abbey School | 13-18, Co-educational, Full Boarding or Day | www.miltonabbey.co.ukAdmissions Officer – Visa, Agents and International Admissions Dec 2025
Information Collection and Provision (in support of the work of Deputy Head Development
and Admissions)
• To share oversight of the admissions database system, running off reports as required
and ensuring that all leads and contact information are stored accurately
• To prepare topic papers for the Deputy Head Development and Admissions, e.g.
overseas student recruitment, day pupil numbers
• To provide the Finance Director and Head with pupil numbers update weekly or as
required
• To be responsible for information relating to the retention of pupils in liaison with HSM
team and the Head
• To draw up a departmental Admissions Handbook, detailing processes and policies
Exhibitions/Recruitment trips
• To identify, and organise attendance at, recruitment events (UK and overseas)
representing MA at events as required
• To organise a schedule of overseas trips/UK trips and online meetings for senior staff, as
directed by Deputy Head Development and Admissions
• To commission appropriate exhibition/display materials from Marketing Department
Analysis and Strategy
• To use data to provide strategic updates/identify patterns and trends in recruitment
• To support the Deputy Head Development and Admissions in identifying and developing
new opportunities, strategies and methods for marketing the School nationally and
internationally
• To develop new overseas and UK markets through contact with new and existing agents
and education consultancies
• To work with Finance Director and Head of Marketing and Events on recruitment
initiatives.
• To help to plan the Admissions calendar (e.g. Open Days, Introductory, Taster and
events)
Routine Admissions Administration (tasks vary day to day and are split in the department)
• To schedule zoom and on-site visits, communicating weekly list internally
• To input telephone /website/email prospectus enquiries into our Admissions Database)
and follow up with a letter and prospectus
• To produce Admissions mailings (call to action emails, confirmation of attendance for
open days etc, new pupil information mailings, prep head/Agent marketing run etc) as and
when required
Milton Abbey School | 13-18, Co-educational, Full Boarding or Day | www.miltonabbey.co.ukAdmissions Officer – Visa, Agents and International Admissions Dec 2025
• To provide Events Team with mailing lists from database for events, e.g. Open Day
invitations
• To create and maintain individual pupil records for all prospective pupils and all new
joiners on iSams via inbox, calls, agent requests
• To request and process Admissions documents, including school references and learning
support questionnaires
• To administer required EAL/CAT4 testing for applicants, recording, and distributing results
• To liaise with Accounts for all agent and parent payments (reg fee/deposit/commission)
• To update attendance/post attendance for Open Days/Taster Days and follow up as
required
• To maintain paper and electronic files for current and prospective pupils
• To collate new pupil information which is centralised and distributed as required
• (GCSE results, new pupil forms)
• To ensure detailed and accurate entry of all new pupil information on ISAMS
• To coordinate and distribute joiner information/parent booklet in consultation with Senior
Deputy
• To assist the events team with commercial lets and other events, particularly outside
school term time.
Educational Agents
To manage relationships with Educational Agents including but not limited to;
• Onboarding (including referencing and other due diligence)
• Contracts and financial agreements
• Communications regarding candidates
• Seeking support where required on immigration formalities
• Signing off commission payments and monitoring expenditure against budget.
Any other duties reasonably requested by the Head, which may involve working flexibly with
occasional evening and weekend work (with time off in lieu by agreement with Deputy Head
Development and Admissions).
Skills, Experience and Personal attributes required:
• Several year experience working in a face paced administrative role working to high
standards of accuracy and efficiency.
• Take responsibility, where appropriate, for promoting and safeguarding the welfare of the
children and young people in School, where applicable.
• Team working skills, discretion and clear understanding of confidentiality are essential.
• Good communication skills with all groups of staff, managers across the School and with
all external organisation is essential.
Milton Abbey School | 13-18, Co-educational, Full Boarding or Day | www.miltonabbey.co.ukAdmissions Officer – Visa, Agents and International Admissions Dec 2025
• Excellent IT skills across a number of relevant platforms, including word, excel, zoom,
teams, outlook and PowerPoint.
• The post holder will be expected to maintain a polite manner and smart appearance when
communicating virtually.
• Ensure adherence to all School Policies and Procedures as an employee.
• Attend relevant training courses internally or externally, as requested, to update skills and
for the benefit of both parties.
Experience working in an admissions department in an education setting would be ideal but is not
essential.
TERMS OF APPOINTMENT
The following provides guidance, without prejudice, on the likely main provisions of a Contract of
Employment. Contracts for each appointment will be bespoke to the role.
General This role is year-round (52 weeks). 25 days holidays plus bank holidays
that fall outside of term time.
Hours: 40 hours per week.Monday to Friday generally 08:30 – 17:00 (including 30
minutes unpaid lunch break). Some flexibility may be required during term
time to accommodate admissions events, some of which will be on
Saturdays, for which time off in lieu will be available.
Salary: A competitive salary is offered to the successful candidate depending on
experience and qualification.
Probation: The position is subject to a 16-week probationary period.
Pension: A contributory pension scheme will be available including life assurance.
Other benefits: Meals on duty (e.g. full three course meal at lunchtime) (non-contractual
benefit), free on-site parking, Employee Assistance Programme, use of
facilities such as the gym and swimming pool at specified times.
Medical Fitness: Any offer of employment will be conditional upon the appointee’s fitness to
carry out the role. New employees will be asked, following an offer of
employment, to complete a questionnaire regarding medical fitness.
Milton Abbey School | 13-18, Co-educational, Full Boarding or Day | www.miltonabbey.co.ukAdmissions Officer – Visa, Agents and International Admissions Dec 2025
Criminal Check
(DBS): As a School, Milton Abbey requires all new employees to complete an
Enhanced level criminal background check through the Disclosure and
Barring Service. It is a condition of employment that the employee should
not have been convicted of a criminal offence against children, nor have
been dismissed from or resigned from a previous employer for misconduct
of a similar nature.
References: In addition, all new employees are required to provide two satisfactory
references from two separate sources, one of sources should be from a
previous employer. The school may also contact any previous employer,
where the position has involved working with children or vulnerable adults.
APPLICATIONS
Applications must be submitted on a Milton Abbey School application form with a
covering letter. Your application can be supported by a CV but applications by CV alone
will not be considered.
Further details may be obtained from our website or from HR email
[email protected] or telephone 01258 880484.
Please address your letter to the Headmaster, James Watson and send the letter,
application form and any supporting paperwork to:
By post Or by email
HR Department
Milton Abbey School [email protected]
Blandford Forum
Dorset
DT110BZ
We will contact all applicants to either invite them to interview or advise them that on this occasion their application will not be taken further.
