We are looking for an enthusiastic and motivated Office Assistant with an eye for detail to join our team at Gillingham and Shaftesbury Agricultural Society for the 2026 event season (mid-June until the end of August).
About Us:
The Gillingham and Shaftesbury Agricultural Show is one of the leading agricultural shows in the South West of England, attracting around 21,000 visitors annually. The show celebrates British farming, provides education and entertainment, and offers a business networking platform for the agricultural industry.
The Society also owns a subsidiary, Turnpike Events Limited, which operates commercial and trading facilities on the Turnpike Showground. The showground hosts a variety of events from April to October, including dog shows and caravan rallies.
The Role:
We are seeking a highly motivated, proactive individual with excellent communication and time-management skills. You will work in a small, friendly team, supporting the smooth running of our office and assisting with event preparation and coordination. This role requires flexibility and the ability to work calmly under pressure, especially during the busy Show period.
Key Responsibilities:
• Administrative Support: Answer phones, respond to emails, and manage correspondence.
• Clerical Duties: Filing, document management, data entry, photocopying, and other office tasks.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings for staff and stewards.
• Customer Service: Greet office visitors and assist with enquiries, including selling show tickets.
• Office Organisation: Maintain a tidy and well-presented office environment.
• Event Coordination/Material Preparation: Assist in planning Society events, preparing and distributing materials such as tickets, badges, and exhibitor packs to ensure a smooth on-site experience for attendees, staff, and contractors.
Essential Skills & Qualifications:
• Previous administrative experience
• Excellent written and verbal communication skills
• Ability to manage and prioritise multiple tasks in a fast-paced environment
• Familiarity with Microsoft Office Suite
• Strong attention to detail and accuracy
• Problem-solving skills and ability to provide solutions independently
Desirable Skills:
• Experience dealing with customers or the general public
• Basic knowledge of Adobe Illustrator for minor design updates
Personal Attributes:
• Flexible and willing to assist across a variety of tasks during busy periods
• Professional and friendly when interacting with the public
• Calm under pressure and a proactive team player
Practical Details:
• Location: Office-based at Turnpike Showground, Motcombe, Dorset, SP7 9PL
• Contract: Temporary, mid-June to end of August 2026
• Hours: Approximately 20–25 hours per week, flexible across days to suit the candidate. Availability during show week and on show days (August) is essential.
• Rate of Pay: £15 per hour (PAYE)
How to Apply:
Please submit a CV and covering letter to [email protected] with the subject line: Office Assistant – Your Name.
In your covering letter, please confirm your availability from mid-June to the end of August, including Show week.
Application Deadline: 30th March 2026 at 5pm
Interviews: Week commencing 6th April 2026
Start Date: Mid-June 2026
Equal Opportunities Statement:
Gillingham & Shaftesbury Agricultural Society is an equal opportunities employer. We welcome applications from all suitably qualified candidates.
